Apostille Document Guidelines

Washington Schools K-12:

• Transcripts must be signed by Principal or Vice Principal. This needs to be a special request, the Principal typically does not sign transcripts.
• Original Diplomas are signed by the Principal or Assistant Principal. As an option, a copy of the original Diploma can be notarized by a Washington State Notary Public.
• Both must have the School Seal

Washington State College/University:

• Transcripts must be signed by Registrar, Associate Registrar, or Interim Registrar
• Original Degrees are signed by the President. As an option, a copy of the original Degree can be notarized by a Washington State Notary Public.
• Both must have the School Seal

Washington State Center for Vital Statistics:

• Birth, Marriage, Death, Divorce Decree, and Single Status Certificates. If you call 360-236-4313 let them know what documents you need and what country you are dealing with. If ordering by phone with a credit card you can pay for both the record, and the Apostille or Certificate of Authentication, they will also have options on how to receive your documents.
• Certified by State Registrar, Health Officer
• These documents do not need to be notarized

Washington County Health Departments:

• County Health Departments provide birth and death certificates.
• They are certified by the Health Officer, Directors of Health Districts
• These documents do not need to be notarized

Washington State and County Officials:

• Certified copies signed by State Officials or their authorized representatives
• Certified copies signed by County Officials or their authorized representatives

Federal Documents:

• Our office does not notarize or authenticate Federal Documents
• Our office does not notarize or authenticate Certificates of Naturalization
• Military Notaries must be processed in Washington D.C. at the US Department of State.
• Our office does not notarize or authenticate Federal Bureau of Investigation (FBI) Clearances

Please Note: This is not a complete list of documents that can be Apostille or Authenticated. See Frequently Asked Questions for additional information.