Library Council of Washington

Meeting Notes
July 12, 2001
9:30 a.m. - 3:15 p.m.

LIBRARY COUNCIL OF WASHINGTON PRESENT

  • Carol Cahill, Public Libraries
  • Ann Marie Clark, Special Libraries 
  • Nancy Graf, School Libraries 
  • Neel Parikh, Disadvantaged 
  • Lethene Parks, Rural Libraries
  • Sharon Winters, Information Technology 
  • Jonalyn Woolf-Ivory, Public Libraries
  • Linda Pierce, Academic Libraries
  • Laurie Miller, Special Libraries
  • Susan Baker, School Libraries

    WASHINGTON STATE LIBRARY PRESENT
  • Jan Walsh, Assistant Director
  • Jeff Martin, Grants Specialist
  • Karen Goettling, Library Consultant
  • Linda McMaster, Administrative Secretary

    WSL GUESTS
  • Tom Martin, Information Technology
  • Martha Shinners, Library Practices Consultant
  • Gary Bortel, Library Technology/E-Rate Consultant
  • Buff Hirko, Virtual Reference

    WELCOME AND INTRODUCTIONS
    The Library Council of Washington meeting was called to order by Chair Neel Parikh. Judy Carlson, Curtis High School Library, welcomed the Council. Council and guest introductions were made.

    MEETING NOTES
    Sharon Winters made the motion to accept the May 3, 2001 meeting notes as written. Susan Baker seconded. Unanimously passed.

    AGENDA REVIEW
  • K-12
  • Feedback from Council regarding consulting/training position

    TOUR
    Judy Carlson conducted a tour of the Curtis High School library.

    STATEWIDE PLAN (2002 - 2007)
    The Statewide Plan draft was published on the Washington State Library Web Site on June 13, 2001. A hardcopy mailing was also sent out asking the library community to review the draft and offer comments to see if it reflected their needs and desires for the future of libraries in this state. Suggested revisions were gathered and changes were made to the Statewide Plan. The revised Plan will be sent to the Washington State Library Commission for consideration at their September meeting.

    PAST PROPOSALS
    The Council was appreciative for Jeff Martin providing a detailed history of LSTA activities. This report will be a useful tool showing project expenditures.

    LSTA TECHNOLOGY PROJECT LETTER
    The Council received a letter of concern that a consortia type connectivity project was not offered in the FY2002 initiatives. A connectivity project proposal was not received from the library community, and the Council realizes that projects such as SDL are consortial in nature. The Council and the LITWG Committee will look further into other states consortia and would like to see the library community provide a conceptual proposal for consideration for FY2003.

    SDL STRATEGY
    Neel Parikh chaired a meeting in May of this year with key stakeholders of SDL. The Council realizes that if each library addresses their constituency before the end of the year, it will help build grassroots support. Discussions from the May meeting related to:

  • Creating a revolving fund, with the realization that appropriations are needed every year
  • Determining which agency will host the program
  • Meeting again on July 20, 2001 to look at other strategies

    MARKETING PROPOSAL
    It may be too soon for full funding of this proposal at this time. Points of discussion were:

  • Review budget and provide clarifying information by August 15, 2001
  • Spend more time on research of marketing efforts in other states, clarifying and re-tool the proposal
  • May not have enough tangible benefits to libraries at this time
  • Information Literacy currently has large marketing components, learn from this effort
  • Will need funding from FY2002 for building consensus
  • Form a committee to work with PIO and other stakeholders to develop a marketing proposal that is more responsive to all segments of the library community
  • Focus on objectives and outputs, products and deliverables
  • Look at merging the marketing components of Information Literacy, SDL and VRS

    RECOMMENDATIONS ON FY2002 PROPOSALS
    The FY2002 Library Services and Technology Act proposals were reviewed. Current recommendation status is listed below.

    No.
    Proposal
    Recommendation
    1
    Statewide Database Licensing
    Yes
    2
    Virtual Reference Service
    Yes
    3
    Connecting Through Information Literacy
    Yes
    4
    Coordinated Statewide Library Marketing
    Yes
    5
    Information Literacy - Year 3
    Yes
    6
    Early Learning
    Yes
    7
    Diversity
    Yes
    8
    Digital Imaging - Phase 4
    Yes
    9
    K-12
    Yes
    10
    SQL
    No
    11
    Washington Talking Book and Braille
    No
    12
    Washington Preservation
    Yes
    13
    Library Information Technology Working Group (LITWG)
    Yes
    14
    Continuing Education
    Yes

    SQL and the Washington Talking Book and Braille Initiatives received negative votes, and will not be recommended for funding to the Washington State Library Commission in September. Direct statewide benefits are not realized in these proposals. Projects that may receive additional funding are VRS, Early Learning, Cultural Diversity and Continuing Education. Council will also look at adding any leftover money to Early Learning, VRS and Cultural Diversity grant cycles. Options will be discussed further during the September Council meeting prior to making final recommendations to the Commission.

    K-12
    Gayle Pauley, Director, Title VI and Innovative Programs of OSPI sent a memo explaining OPSI's support of the proposed K-12 project. Discussion related to the need for budget line item breakdowns and financial support, and clarification related to the level of OSPI's support of this project and the level of partnership. Possible removal of $32,500 for staff salary and benefits will receive a final determination in September. Nancy Graf will contact either Gayle Pauley or Dr. Terry Bergeson of OSPI for clarification.

    BY-LAWS: ROLE OF EX-OFFICIO
    Council discussed whether or not to change the current by-laws allowing an ex-officio to vote. The role of an ex-officio offers valuable contributions in the way of influence and sharing their expertise. Decision was made not to change the by-laws.

    WSL CONSULTING-TRAINING POSITION
    Jan Walsh requested Council input regarding the need for a continuing education coordinator or trainer. Points of discussion:

  • A coordinator is preferred with suggested contracting for trainers in specialized areas.
  • Look at projects with training components using budget dollars from each to fund infrastructure and administrative assistant
  • Need ongoing CE workshops offered through the state
  • Conduct a needs assessment

    Assignments:

  • Contact the Commission about how they would like the Statewide Plan presented
  • Respond to LSTA Technology project letter
  • Provide information to Council regarding consortia in other states and answer
    1. What is being done in a consortia fashion and
    2. What makes them want to work together.
  • Contact Friends and Trustees regarding SDL grassroots support
  • Coordination of Statewide Library Marketing proposal and benefits clarification to Jeff Martin by August 15, 2001
  • Contact OSPI for budget clarification and for information on the level of partnership
  • If project funding reallocation is needed, forward any recommendations to WSLC
  • Advise contacts for WTBBL and SQL projects their requests will not be recommended to the Commission for funding
  • Provide proposal draft in priority ranking order for public library directors meeting at the end of July
  • Determine what percentage of funds from projects with training components are needed for infrastructure support and hiring an administrative assistant
  • Contact ex-officio regarding voting decision

    NEXT MEETING, September 6, 2001
    Tacoma Community College
    6501 S. 19th Street
    Tacoma, WA 98466-6139

    Meeting adjourned 3:30