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How to Inventory Records

How Often Should Records/Data Be Inventoried?
What Should Agencies Include in a Records/Data Inventory?

Inventorying Electronic Records...

Data Mapping Checklist (from OCIO)
SAO's Managing Outdated IT Applications (external link)

Inventorying Paper Records...

Inventorying and Scheduling Guidelines (July 2007) - PDF | Word
Inventory Worksheet - Physical Records (Word)
Simple Records Inventory Example (Excel)

Records Retention Schedules

State Government Agencies

Local Government Entities

How to...

Go Paperless ("Scan & Toss")

Organize Records

Destroy Non-Archival Records

Transfer Archival Records

Laws and Rules

Preservation and Destruction of Puclic Records (chapter 40.14 RCW)

Preservation of Electronic Records (WAC 434-662)

Questions?

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Phone: (360) 586-4901

Contact Us

Washington Secretary of State

Legislative Building · PO Box 40220

Olympia, WA 98504-0220

[email protected]

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